King Washington Form 3903 2024-2025

King Washington Form 3903: What You Should Know

The tax treatment of moving expenses remains a big area of confusion. How to Claim Moving Expenses for Employees As a general rule, it is not allowable for any employee to deduct moving expenses. If an employer provides relocation assistance to a current employee, the reimbursement can be treated as moving expenses in the year of the employee's move or later. However, in an amount exceeding any qualified relocation expense the employee pays, the employee can claim the reimbursement as a business expense. The employee may have to complete a work diary to substantiate his claim of reimbursement and then file Form 3817 to report the expense. In general, it is not allowable for individuals to deduct either moving expenses or relocation expenses incurred during the employee's active service period. In some cases, this rule is also true for the benefit of their children (see below). A moving employee should submit the following documentation to substantiate that he is entitled to reimbursement from his employer. These requirements are to be complied with at time of claim. 1. Letter of recommendation from the employer stating the employee's current position. This must be signed and dated by the employer. 2. Letter of recommendation from the employee's tax preparer stating that the employee's current position meets the tax preparer's definition (e.g. in a professional capacity). This must be signed and dated by the tax preparer; and 3. Letter from the business (the moving employer) verifying the employee's current or previous position in the position at the new location (usually, the employee is a “re-employed” employee who is currently working at the new location while the employer is relocating). The following are examples of acceptable evidence: Example 1 — Employee who previously worked at the new facility and now works at the old location. Employee also has a letter from the business confirming that he previously worked at the old location under a similar capacity. Example 2 — Employee is re-employed and works full-time for the new facility for a year. However, after being re-employed, she relocates to a location where the business has no employees. It's her belief that this will qualify as her “new” employer. Example 3 — Employee who had previously worked at a site where he worked full time is re-employed at a location where he works part-time. When she relocates there, the employee is not entitled to a deduction for moving costs because he doesn't meet the previous employee standard for filing.

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